離職流程英文

2024年2月28日發(作者：肖像描寫的作用)

Exit Procedure

PURPOSE

The purpo of this document is to t instructions for all HR in Watts Asia Pacific to upgrade

the accuracy and the

comprehensiveness of exit process. Make sure the employees complete

the job handover and submit documents required before they exit.

LOCATION AFFECTED

All locations around Asia Pacific

CONENTS

The exit process is divided into two parts: Voluntary Resignation and Involuntary Resignation.

Detailed steps have listed as below.

A. Voluntary Resignation

This part is divided into four phas which are ‘One Month before the Employees Exit’, ‘Two

Weeks before the Employees Exit’, ‘The Day the Employees Exit’ and ‘Two Weeks after the

Employees Exit’. HR should make sure the following six steps have been taken.

Confirm the Last

Working DayCalculate the

LeavesInform Related

FunctionsExit InterviewExit ClearanceSend the

Termination Letter

a. One Month before the Employees Exit

After receiving the Resignation Letter, the employees submit, HR should confirm the employees’

last working day with their supervisors. Plea remind the supervisors of the importance of job

handover and nd the and at the

meantime (Attachment 1 & 2).

It is also important to let the employees know how many leaves they could take before exit and

make sure the supervisors have known the employees’ leave statue.

Do not forget to inform related functions like IT, Finance, Admin, etc. of the employees’ last

working day to let them make preparations in time.

b. Two Weeks before the Employees Exit

After two weeks, HR should arrange the exit interview with the employees alone. The following

questions are for reference (Attachment 3):

? May I know the specific reasons why you cho to leave the company?

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? Any working environments you like or you do not like?

? During your work, do you think any policies or process need to be update?

? Any advice or opinions you want to share?

? Would you plea tell me your current address and phone number?

c. The Day the Employees Exit

The employees cannot leave without taking the following steps. Plea check the form below:

FUNCTION

HR

TASKS

1. Submit the with all required

signatures (Attachment 4)

2. Sign on the Resignation Letter

3. Leave the address and phone numbers to HR to let them

nd the Termination Letter

IT 1. Return all the equipment, like computers, cell phones, etc.

2. Return the Access Card

3. Inform the IT of cancelling e-mail accounts

Finance

Admin

Supervisor

d. Two Weeks after the Employees Exit

According to the Labor Law, HR has the obligation to make sure the employees have

received the Termination Letter in 15 days (Attachment 5).

B. Involuntary Resignation

This part is divided into three phas which are ‘Before the F2F Exit Interview’, ‘On the Day of

F2F Exit Interview’ and ‘Two Weeks after the Employees Exit’. Plea follow the 5 steps listed

below:

Make the

Termination

AgreementCalculate the

LeavesSend

AnnouncementSend the

Termination Letter1. Clear the accounts

1. Return all the keys

2. Return the C-trip Cards

1. Confirm the job handover has been done with the

supervisors

Exit Clearance

a. Before the F2F Exit Interview

After getting the notice to terminate the employees, HR should immediately check the years

the employees rved in Watts and their leave statues to make Termination Agreements.

Plea also confirm the day for F2F Interview with the supervisors.

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b. On the Day of F2F Exit Interview

The employees have to get all the signatures required, or they are not allowed to leave the

company. So HR has the obligation to check this process and make sure the employees have

left their contact number and address.

To manager and manager level above, HR should make announcement drafts to inform all staff

in Asia Pacific of the organizational change. The announcement should be nt on the day the

employees leave.

c. Two Weeks after the Employees Exit

According to the Labor Law, HR has the obligation to make sure the employees have

received the Termination Letter in 15 days (Attachment 5).

ATTACHMENTS

1. Recruitment 2. Job 3. Exit Interview 4. Exit Clearance 5. Termination

Application

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